Blofield Preschool

Admissions and Settling in Policy

At Blofield Preschool it is our intention to make our setting accessible to children and families from all sections of the local community. We aim to ensure that all sections of the community have access to the setting through open, fair and clearly communicated procedures. We want children and families to enjoy being involved. Children need to know that outside their family network other adults will care about them and will help them to play with the activities provided at Preschool. Parents need to feel confident in the ability of the adults at Preschool to look after and encourage their children to benefit from the time spent in our care.


We ensure that the existence of our setting is widely advertised in places accessible to all sections of the community.

We ensure that information about our setting is accessible in written and spoken form and where appropriate, in more than one language. We will provide translated written materials where language needs of families suggest that this is required, as well as access to an interpreter.

We maintain a Waiting List for children who wish to start the Preschool when a space becomes available (if we are full), or who want to start at a later date. For our September intake, spaces will be offered applying the following criteria (in order of priority):

  • An existing child increasing their sessions.
  • A new child joining with an existing sibling at the Preschool.
  • Age – those who are in their final year before starting School Reception are given priority.
  • Locality – Blofield village residents given priority, followed by Blofield Heath. Surrounding villages would be based on the date they were added to the Waiting List.
  • A new child on a first come first served basis (based on the date they were added to the Waiting List).
  • However, for any new enquiries received after 1 June for the following September intake, any available spaces (after the pre-1 June Waiting List children have been assigned sessions) will be offered on a first come first served basis, and the above prioritisation criteria will not apply.

    Spaces offered later on in the school year will also be offered in Waiting List date added order, subject to availability.

    The number of sessions any child will be offered will vary according to the demand on available places. Our Preschool has two separate age groups – the Butterflies (children who are in their last year before starting school) and the Caterpillars (younger children who are not yet in their final year before school). We can take a maximum of 26 children per session on a Monday, Tuesday and Thursday, and 20 on a Friday. If demand requires it, we reserve the right to apply a maximum of 22 Butterflies children (on Mondays Tuesdays and Thursdays), and a maximum of 8 Caterpillar children (maximum of 4 Caterpillars on a Friday). Once we have reached our maximum number in a session, the next parent on our Waiting List will be offered their second choice of sessions, before we offer the next parent after that on the List, their first choice.

    We monitor the gender and ethnic background of children joining the group to ensure that our intake is representative of social diversity. We make our Equal Opportunities Policy widely known.

    We are flexible about attendance patterns to accommodate the needs of individual children and families, providing these do not disrupt the pattern of continuity in the setting that provides stability for all the children.

    As part of the registration process, parents/carers will be required to provide documentation to evidence their child’s date of birth. This is to confirm they have reached the eligible age for the free entitlements. A copy of the birth certificate is retained.

    Early Education is offered within the national perimeters:

  • No session to be longer than 10 hours
  • No minimum session length (subject to the requirements on the Ofsted Early Years Register)
  • Not before 6am or after 8pm
  • A maximum of two sites in a single day
  • The Admission Policy is issued to our parents as part of the Registration process, and is also available on our website and on request at any time.

    Early Education is offered 39 weeks of the year. The funded hours can be claimed (to the maximum available) for the following days/times during term time:

  • Mondays - 9.10am – 3.10pm
  • Tuesdays - 9.10am – 3.10pm
  • Thursdays - 9.10am – 3.10pm
  • Fridays - 9.10am – 3.10pm
  • We are closed on Wednesdays but funding can be used elsewhere.

    Please refer to the SEND Policy concerning the SEND support on offer to children and how we support families to choose the right setting for their child with SEND.

    We aim to identify all children that may attract any additional funding such as EYPP, DAF, SEND Inclusion Funding and any locally available funding streams with a view to support and improve their outcomes.

    We will work with parents to ensure as far as possible the hours/sessions that can be taken as free provision are convenient for parents’ working hours.


    When children are ready to start, we will: -

    · Encourage parents with their child, to visit our setting at our Taster Session before their child is due to start. This gives the opportunity for both parent and child to meet our staff and familiarise themselves with the preschool layout and other staff members. We will also provide them with an overview of our policies and procedures.

    · Parents may stay at sessions until they feel confident their child has settled and no longer needs them to stay.

    · Reassure parents who are anxious about their child, by:

    o giving them information about their child’s activities and welfare while attending our setting;

    o if necessary, provide a phone call update halfway through the session;

    o feeding back at the end of a session and through their child’s Learning Journey;

    o on a child’s first day, we complete an information form to advise parents about their child’s first day, how they settled, what they played with etc.


    As part of the Registration process, parents/carers will be required to provide documentary evidence of their child’s date of birth (for example, their original birth certificate or passport). This is to confirm they have reached the eligible age for free entitlements. A copy is taken of the document and retained on the child’s file, which is stored securely and is destroyed when there is no longer a good reason to keep the data.


    By sending a child to our preschool, the parent is agreeing for their child’s observations to be added to their Learning Journey. This can only be accessed by staff members and the child’s parents/carers.

    Guidance : Early Education & Childcare Statutory Guidance for Local Authorities – June 2018

    Early Years Entitlements : Operational Guidance for Local Authorities and Providers – June 2018

    Last Updated: 27 July 2021

    Review date: July 2022

    Email: Tel: 01603 712498 © Copyright - All Rights Reserved - Blofieldpreschool

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